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Preparing for a Video Conference

Like professionals from industries of all types, lawyers have found that holding a video conference is a cost-effective alternative to travel. If your firm is involved in hosting a video conference, its success hinges on proper planning. Don't leave your video conference's success to chance – plan for it!

Book a Professional Videoconferencing Agency

Whether you host your video conference at your law firm or book a session at a nearby facility, make sure that you have a team of skilled videoconferencing professionals supporting you.

Many litigation support firms will set up your conference room with professional, high-definition video equipment. PTZ Camera System, Video Conference Camera, and HD PTZ Camera is a superb method of transmitting a message to the whole audience and may be performed on an LCD/plasma display or projector.

Schedule the Conference with Time Differences in Mind

While you may be in Texas, the other participants may be half a world away. This makes scheduling tricky. Ideally, you'll be able to schedule a time that falls within normal business hours for all parties involved but that's not always possible.

If the distances are such that some participants must attend at odd hours, use a world time zone map and your common sense to determine the best compromise possible.

If you are hosting important clients, you'll want to cater to your client's scheduling preferences. While it may be inconvenient for your attorneys to come in after hours, it could be the smartest choice from a customer service perspective.